Data Controller

The data controller of personal data is Hotel Alcide, located at Viale Guglielmo Marconi 67/A, 53036 Poggibonsi (SI), Italy.
Email: info@hotelalcide.com
Phone: +39 0577 937501
Website: www.hotelalcide.com

Types of Data Collected

The website may collect the following categories of personal data:

• Identification and contact data (first name, last name, email address, phone number) voluntarily provided via contact forms, booking forms, or newsletter subscription.
• Technical browsing data (IP address, browser type, pages visited, access time) automatically collected through cookies and analytics tools.
• Booking-related data (stay dates, number of guests, any preferences) necessary for managing the request.

Purpose of Data Processing

Personal data are processed for the following purposes:

a. Managing requests for information, quotes, and bookings made through the website.
b. Compliance with legal and tax obligations related to booking management.
c. Sending promotional or informational communications (only with explicit consent).
d. Statistical analysis and website improvement using technical and analytical cookies.

Data will not be used for purposes other than those stated without further consent.

Legal Basis for Processing

• Execution of a contract or pre-contractual measures (Art. 6(1)(b) GDPR) for booking management.
• Legal obligation (Art. 6(1)(c) GDPR) for accounting and tax compliance.
• Explicit consent of the data subject (Art. 6(1)(a) GDPR) for marketing or newsletter purposes.
• Legitimate interest of the controller (Art. 6(1)(f) GDPR) for website security and abuse prevention.

Processing Methods and Storage

Data are processed electronically and on paper by authorized personnel and protected with adequate security measures to prevent unauthorized access, loss, or disclosure.
Data are retained for the time necessary to fulfill the purposes indicated or as required by law.

Data Sharing and Disclosure

Data may be shared with:

• companies providing IT services and website hosting;
• booking platforms or reservation management services (e.g., Booking Engine, Channel Manager);
• accounting or tax consultants, within the purposes indicated;
• competent authorities, when required by law.

Data will never be disclosed or sold to third parties for unauthorized marketing purposes.

Transfer of Data Outside the EU

Personal data are not transferred outside the European Union.
Any cloud services used are GDPR-compliant and adopt standard contractual clauses.

Rights of the Data Subject

Users can exercise their rights under Articles 15–22 of the GDPR at any time:

• access their personal data;
• rectification or deletion (“right to be forgotten”);
• restriction or objection to processing;
• data portability;
• withdraw consent (without affecting the lawfulness of prior processing).

Requests should be sent to: info@hotelalcide.com

Use of Cookies

The website uses technical, analytical, and, with consent, profiling cookies.
For detailed information, the dedicated Cookie Policy is available.

Changes to this Privacy Notice

Hotel Alcide reserves the right to update this notice at any time.
Changes will be published on this page, with the update date indicated at the bottom.

Last updated: November 2025